How Can 3DEXPERIENCE Improve File Accessibility and Search Efficiency?

Improving File Accessibility and Search Efficiency in 3DEXPERIENCE

In today’s cloud era, most design data is stored online. Accessing and sharing files from the cloud has become the new normal. Yet, there's still one task that slows teams down: finding the right file at the right time.

As teams grow and projects accelerate, it's easy to lose track of where files are saved or even what they're named. Files are stored in different folders, and people forget who created what. This leads to time lost in searching, delays in production, and frustrating back-and-forth conversations between departments.

In the past, we depended on remembering folder paths or precise filenames. But what happens when all you remember is who worked on it or roughly when it was modified? Or if you only know that the file has been released for production?

A Smarter Approach with 3DSearch and 6WTags

This is where the 3DEXPERIENCE Platform steps in and truly changes the game. Designed to work seamlessly in collaborative environments, it empowers users to locate data with minimum input - thanks to tools like 3DSearch and 6WTags, both part of the 3DExperience ecosystem.

3DSearch acts like a universal search bar within the platform. It's not just limited to CAD files - you can search for PDFs, drawings, Word documents, simulations, and more, across your entire 3DExperience cloud workspace.

With these tags in the 3DExperience Platform, even if you're unsure of the file name or location, you can still find what you're looking for just by filtering based on what you do know.

( 6W Tags )

For example, take this common scenario: Someone asks you to send them a design, but the only details they provide are that Designer A worked on it, it was last modified about three months ago, and it is now in the Released state since production is ongoing.

That may seem like too little to go on, but not with 3DEXPERIENCE. Just open 3DSearch, and set your filters:

• Who → Designer A

• When → Three months ago

• What → Maturity State = Released

And within seconds, the 3DExperience platform presents the exact files you're looking for. No guesswork, no wasted time browsing through folders.

Custom Attributes and Broader Capabilities

To take this a step further, the 3DExperience platform allows you to use custom attributes that match your organization’s workflows. You might tag documents as “Production Approved,” “Prototype,” “Urgent,” or “Client: ABC Corp.” These tags are searchable just like standard ones, enabling teams to classify and retrieve files in ways that are meaningful to them.

( Creating a Custom Attribute Tag )

Beyond locating individual files, 3DSearch and 6WTags in 3DExperience are invaluable tools for managing day-to-day tasks. Whether it’s rework, tracking project history, performing QA checks, or collaborating across teams, you can slice through the data clutter and get exactly what you need.

You can even save your search filters as templates, tag files as you save them, and restrict access based on user roles—ensuring the right people see the right data.

Conclusion

In design and manufacturing, every minute counts. Wasting even a few minutes each day searching for files can add up to serious productivity loss over time. With 3DEXPERIENCE, you reclaim that time, reduce miscommunication, and shift your focus back to what matters: designing and delivering great products.

So if you're already on the 3DExperience Platform, try using 3DSearch and 6WTags the next time you're hunting for a file. You’ll be surprised how much time and effort you can save with just a few clicks.

And if you’re new to the 3DExperience platform, now's the perfect time to explore what it can do. Reach out to us for a quick demo. Once you see it in action, you’ll wonder how you ever worked without it!

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